Tourplan iS V2.07 Accounts 2 Training Guide
(continued from Year End Profit Transfer)
There are some utility processes that may be required to be run from time to time. These are:
There is a re-build option under each of the three accounting application tree menu nodes—Debtors, Creditors and General Ledger and if a re-build needs to be done on (e.g.) Creditors it must be performed from the Creditors Re-build node.
The balances in debtor, creditor and GL accounts are made up of the sum of the transactions in the account, by period. For example:
|
Debtor ABCDEF |
|
Balance |
|
Period 200901 Invoice |
1200.00 |
1200.00 |
|
Period 200901 Invoice |
1600.00 |
2800.00 |
|
Period 200901 Receipt |
-1200.00 |
1600.00 |
The account balance is 1600.00, but it may show as something different—e.g., 2800.00 if the receipt hadn’t updated correctly. This can be caused by any number of reasons; the main ones being hardware or network cabling faults where transaction timeouts or connection failures can lead to the software backing the transaction out if possible. The period re-build processes will re-build the account balance based on the transactions that do exist.
The re-build selection and process is the same for all three ledgers, so the detail of the process is only described here once.
(continued in Period Re-build)
Tourplan iS V2.07 Accounts 2 Training Guide